The Key to a More Productive Dental Practice | Dental Business Coach

Dental Speaker

dental coaching

The efficiency of your business can impact its long-term success. What makes a dental practice more productive? There are many factors to be sure, but, as consultants, our dental office consultant can tell you that organization is key; in particular, efficient handling of paperwork and scheduling. 

Disorganization, on the other hand, tends to waste time, leaves a poor impression on patients, and dents morale. These negatives ultimately impact your practice’s earning potential.

Get a Handle on Paperwork

Undoubtedly, many different tasks vie for your attention throughout the day, and it can be difficult to keep on top of everything. If you’re not careful, papers, charts and other clutter can accumulate faster than you realize.

Once the pile starts to get away from you, it becomes exponentially more difficult to sort. Don’t waste your time digging through clutter. Learn how to handle paperwork in a systemized fashion. It will free up your time for other tasks. 

You might try creating a unique filing system for handling the various kinds of mail that comes through your office. Consider designating specific team members to handle mail, return phone calls, scan or fax, and photocopy files.

If you are not sure where to start, our dental speaker can help set up a process for you. 

Don’t Let Your Time Manage You

It can be difficult to prioritize different duties, as all can seem important at different times. It’s also rare that even an hour goes by without a variety of distractions.

Here’s an exercise to try: Have each team member list the tasks handled on a typical day or week, and the time it takes to complete each task. This will give you some idea of what is essential, what can be streamlined, and what can wait.

Color-coding different types of duties can give you and your team a solid visual reminder of how to delegate and when to request help.

Resist the urge to drop everything each time a new email arrives in your inbox. You will have the occasional emergency that demands an immediate response, but most interruptions do not need to be addressed right away. Delegate what can be passed to another team member, create an overflow process, and clarify deadlines. Whether you feel like you’re drowning in paperwork or need to get a handle on your schedule, consider seeking an outside perspective from a time management expert. Our practice consultants can create time and paperwork management systems that work for your unique office. The result: a more productive and profitable practice.

Contact our dental office manager today to learn more about how we can help your team become more productive.

Theresa F. Narantic, Inc
Phone: (855) 929-2555

Contact Us

Dental Consultant in Illinois

Dental Consultant Blog

Illinois Dental Consultant

Converting New Patient Calls during an Economic Downturn

March 23, 2020

By Beth Gaddis A lot of people are worried these days. That’s normal. The crazy stock market. Coronavirus. Travel changes. There’s a lot going on in the world. And let’s face it: that may mean fewer people will want, or...

The Pro’s Checklist to Selling A Dental Practice|Dental Consultant

December 17, 2019

As a Dental Consultant and Business Owner for over 16 years, nothing scares me more than a dental practice without a transition plan. So, when a new client informs me they have never even thought about selling their practice and...

Dental Consultant | Windows 7 is Dying––Is your practice prepared?

November 12, 2019

If you haven’t heard by now that support for Windows 7 is ending, you’ve likely been living under a rock. But, just in case that rock has sheltered you from being aware of the dangers that loom, here’s a quick...

Team Development Strategies | Dental Consulting

May 15, 2024

In the realm of business, assembling the perfect team often feels like chasing a mirage - elusive and ever out of reach. Yet, the quest for an optimal workforce need not be fraught with indecision and stagnation. With strategic insights...

Navigating the Path to a Successful Dental Practice | Dental Office Consultant

May 1, 2024

Running a dental practice involves a constant juggle of tasks and responsibilities, often leaving little time for introspection. Yet, periodic evaluations are essential to ensure your practice is operating at its best. Just as you recommend annual check-ups for your...